In this post, we’ll explore the process of adding a banner to your Outlook email signature and provide tips for making the process as easy as possible. It’s important to remember that a banner is just an image, so this guide can also be used if you’re wanting to add an image too.
Before Starting
Adding a banner to an Outlook email signature is fairly easy when you follow our step-by-step instructions below. However, you will first need to download a banner template and modify it as needed.
To make sure your banner displays properly on mobile devices, a good rule of thumb is to set the size of the banner (in HTML) to about 1/3 of its original dimensions. However, this can only be done by altering the dimensions of the image in the HTML code of your email signature, or by using a tool like Gimmio.
Before following the instructions below, you should first resize the downloaded banner image to the exact size you want it to be in the email signature since the size cannot be changed in the email signature itself.
Select your version of Outlook
How to Add a Banner in Outlook (Windows)
To add a banner to an email signature in Outlook (2013, 2016, 2019, 2021), follow these steps:
Step 1
Open Outlook and go to the “File” menu and click on “Options”.
Step 2
Select “Mail” from the list on the left.
Under the “Compose messages” section, click on “Signatures”.
Step 3
In the Signatures and Stationery window, select the signature that you want to edit.
In the signature editing area, click on the area where you want to add your banner and then click on the “Insert Picture” icon at the top.
Step 4
Find the banner image file on your computer and click on Insert.
Note: Ensure you have resized the banner to the correct size before inserting it into the signature, as images cannot be resized once they have been inserted.
Step 5
Once you’ve added the banner to your email signature, you can add a hyperlink to it by clicking on it, and then clicking the “Insert Hyperlink” button in the top toolbar.
Step 6
In the Insert Hyperlink window that pops up, type or paste the web address that you want the banner to link to in the “Address” field.
You could link the banner to your own website if you’re having a sales promotion, or to a third-party website to collect customer reviews. There are many options when linking, and the most suitable one will depend on the type of banner you use.
Click “OK” to add the hyperlink to your banner.
Step 7
Repeat steps 3-6 if you wish to add more banners or images to your email signature.
When you’re finished, click “OK” to close the Signatures and Stationery window, and also the Outlook Options window to save your changes.
How to Add a Banner in Outlook for Mac
To add a banner to an email signature in Outlook for Mac (2011, 2016, 2019, 2021), follow these steps:
Step 1
Open Outlook and go to the “Outlook” menu at the top and click on “Preferences”.
Step 2
From the list, under the Email section, select “Signatures”.
Step 3
In the Signatures window, select the signature that you want to edit and click on the “Edit” button.
Step 4
In the signature editing window, click on the area where you want to add your banner and click on “Pictures” in the top toolbar and then select “Picture from File” to pick an image from your computer.
In the window that pops up, find your banner image and click “Insert”.
Step 5
Adjust the size and position of the banner as needed by using the drag handles.
Once you’ve adjusted the banner, you can add a hyperlink to it by clicking on it, and then clicking the “Link” button in the top toolbar.
Step 6
In the Link window that pops up, type or paste the web address that you want the banner to link to in the “Address” field.
You could link the banner to your own website if you’re having a sales promotion, or to a third-party website to collect customer reviews. There are many options when linking, and the most suitable one will depend on the type of banner you use.
Click “OK” to add the hyperlink to your banner.
Step 7
Repeat steps 4-6 if you wish to add more banners or images to your email signature.
Once done, close the signature editing window and click “Save” for the pop-up prompt. Also, close the Signatures and Outlook Preferences windows.
How to Add a Banner in Outlook App (iOS – iPhone/iPad)
Although you can add images (such as banners) in the Outlook app for iOS, it is currently not possible to add hyperlinks to images. This means it would be impossible to link your banner to any website.
In cases like these, we recommend using Gimmio to create your email signature which will allow you to have a fully functional banner in your Outlook app for iOS.
How to Add a Banner in Outlook App (Android)
Although you can add images (such as banners) in the Outlook app for Android, it is currently not possible to add hyperlinks to images. This means it would be impossible to link your banner to any website.
In cases like these, we recommend using Gimmio to create your email signature which will allow you to have a fully functional banner in your Outlook app for Android.
How to Add a Banner in Outlook.com / Office 365
To add a banner to an email signature in Outlook.com / Office 365, follow these steps:
Step 1
Log into your Outlook.com / Office 365 email account using a web browser.
At the top right, click the settings icon. In the search section, type in “Email Signature” and click on the first result.
Step 2
In the signature editing area, click on the area where you want to add your banner and then click on the “Insert pictures inline” button in the bottom toolbar.
Step 3
Browse for the banner image file on your computer and select it, and then click “Open” to add it to your signature.
Note: Ensure you have resized the banner to the correct size before inserting it into the signature, as images cannot be resized once they have been inserted.
Step 4
To add a hyperlink to your new banner, simply select/highlight it and then click on the “Insert link” button in the bottom toolbar.
Step 5
In the Insert link window that pops up, type or paste the web address that you want to link to in the “Web address (URL)” field.
You could link the banner to your own website if you’re having a sales promotion, or to a third-party website to collect customer reviews. There are many options when linking, and the most suitable one will depend on the type of banner you use.
Click “OK” to add the hyperlink to your banner.
Step 6
Repeat steps 2-5 if you wish to add more banners or images to your email signature.
Once done, click “Save” at the bottom of the Settings window.
