A disclaimer at the bottom of an email signature is a statement intended to limit the sender’s liability or protect the sender’s rights. For example, a disclaimer might state that the opinions expressed in the email are those of the sender and do not necessarily reflect the views of the sender’s company. You can quickly add a disclaimer to your Gmail email signature with Gimmio or by following the instructions below.
Email disclaimers can help protect senders from being held responsible for the content of emails or any actions taken based on the information in those emails.
However, it is always a good idea to consult a lawyer to ensure that the disclaimer you’re using works as intended.
Before Starting
Before adding a disclaimer to your Gmail email signature, you will first need to copy a disclaimer example that you can modify to suit your needs. You should always consult your lawyer to ensure that the disclaimer you’re using achieves the desired results.
Select your version of Gmail
How to Add a Disclaimer in Gmail
To add a disclaimer to an email signature in Gmail, follow these steps:
Step 1
Log in to your Gmail account and click on the settings icon in the top right corner of the page, and then click on “See all settings”.
Step 2
On the Settings page, click on the “General” tab.
Scroll down to the “Signature” section and click on the signature you want to edit.
Step 3
In the signature editing area on the right, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
Note: Sometimes with HTML email signatures, it can be difficult to get your cursor to be under your signature because of the way that Gmail displays the signature. If you have difficulty with this, you may need to add your disclaimer while creating your HTML email signature and then paste it in together with your signature. You can easily create your email signature together with your disclaimer by using Gimmio.
To change the style of the disclaimer text, you can select the disclaimer and use the toolbar underneath to make any changes (eg. italic, black/gray color, small font size).
When you’re finished adding your disclaimer, scroll down to the bottom of the Settings page, and click on “Save Changes”.
How to Add a Disclaimer in Gmail App (iOS – iPhone/iPad)
Since the Gmail app for iOS uses the email signature that you configure in the browser version of Gmail (when “Mobile signature” is turned off in your Gmail app), we recommend simply adding your disclaimer using the above instructions. Once you’ve done that, the disclaimer should be used when you send emails from your Gmail app as well.
How to Add a Disclaimer in Gmail App (Android)
The Gmail app for Android currently supports only plain-text email signatures. This means you won’t be able to change the formatting of your disclaimer.
To add a disclaimer to an email signature in Gmail (Android), follow these steps:
Step 1
Open the Gmail App on your Android phone and tap on the settings button in the top left corner.
Step 2
When the menu opens, tap on “Settings” at the bottom.
Step 3
Select your email account from the list.
Step 4
Scroll down and tap on “Mobile Signature”.
Step 5
Tap on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text. You may need to tap on the right side of your signature and then press return on your keyboard to go to the next line before pasting your disclaimer.
Note: Because the Gmail app for Android only supports plain-text email signatures, you won’t be able to style your disclaimer.
Once you’ve added your disclaimer, simply tap “OK” and exit out of the settings area.
