Adding a disclaimer to your Outlook email signature can be a good idea for a number of reasons. The most important reason is that a disclaimer may help protect your legal rights and interests by clarifying the terms and conditions under which your email communication is being made.
If you’re ready to add a disclaimer to your email signature, you could use a free tool like Gimmio to help you add a disclaimer in just a couple of minutes.
A well-crafted legal disclaimer in an Outlook email signature can be an important way to mitigate the legal risks associated with sending and receiving emails.
Before Starting
Before adding a disclaimer to your Outlook email signature, you will first need to copy a disclaimer example that you can modify to suit your needs. You should always consult your lawyer to ensure that the disclaimer you’re using achieves the desired results.
Select your version of Outlook
How to Add a Disclaimer in Outlook (Windows)
To add a disclaimer to an email signature in Outlook (2013, 2016, 2019, 2021), follow these steps:
Step 1
Open Outlook and go to the “File” menu and click on “Options”.
Step 2
Select “Mail” from the list on the left.
Under the “Compose messages” section, click on “Signatures”.
Step 3
In the Signatures and Stationery window, select the signature that you want to edit.
In the signature editing area, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
You can use the text editor toolbar to format the text as desired (eg. italic, black/gray color, small font size).
Step 4
When you’re finished, click “OK” to close the Signatures and Stationery window, and also the Outlook Options window to save your changes.
How to Add a Disclaimer in Outlook for Mac
To add a disclaimer to an email signature in Outlook for Mac (2011, 2016, 2019, 2021), follow these steps:
Step 1
Open Outlook and go to the “Outlook” menu at the top and click on “Preferences”.
Step 2
From the list, under the Email section, select “Signatures”.
Step 3
In the Signatures window, select the signature that you want to edit and click on the “Edit” button.
Step 4
In the signature editing window, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
You can use the text editor toolbar to format the text as desired (eg. italic, black/gray color, small font size).
Once done, close the signature editing window and click “Save” for the pop-up prompt. Also, close the Signatures and Outlook Preferences windows.
How to Add a Disclaimer in Outlook App (iOS – iPhone/iPad)
To add a disclaimer to an email signature in Outlook App (iOS), follow these steps:
Step 1
Open the Outlook app on your iPhone or iPad and tap the menu button in the top left.
Step 2
Tap the settings gear icon on the bottom left of the menu.
Step 3
In the Settings menu, tap on the Signature section.
Step 4
Tap on your signature to edit it.
In the signature editing window, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
You can use the text editor toolbar to format the text as desired (eg. italic, black/gray color, small font size).
Once done, tap the tick icon to save changes.
How to Add a Disclaimer in Outlook App (Android)
To add a disclaimer to an email signature in Outlook App (Android), follow these steps:
Step 1
Open the Outlook App on your Android device and tap the menu button on the top left.
Step 2
Tap the settings gear icon on the bottom left of the menu.
Step 3
In the Settings menu, tap on the Signature section.
Step 4
Tap on your signature to edit it.
In the signature editing window, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
You can use the text editor toolbar to format the text as desired (eg. italic, black/gray color, small font size).
Once done, tap the tick icon to save changes.
How to Add a Disclaimer in Outlook.com / Office 365
To add a disclaimer to an email signature in Outlook.com / Office 365, follow these steps:
Step 1
Log into your Outlook.com / Office 365 email account using a web browser.
At the top right, click the settings icon. In the search section, type in “Email Signature” and click on the first result.
Step 2
In the signature editing area, click on the area where you want to add your disclaimer (usually at the bottom of your email signature) and type or paste your disclaimer text.
You can use the text editor toolbar to format the text as desired (eg. italic, black/gray color, small font size).
Once done, click “Save” at the bottom of the Settings window.
