How to Add an Email Signature in Gmail

Step 1:

Once you are ready to set up your email signature, log into your Gmail account using a web browser. At the top right, click the settings icon. Select Settings.

Gmail 1

Step 2:

Scroll down to the Signature section and paste your new or updated signature in the text box.

Gmail 2

Step 3:

At the bottom of the page, click Save Changes. 

Click to compose a new email and see your new signature in action!

9 Replies to “How to Add an Email Signature in Gmail”

    1. Hi Bice,

      Gmail has a limit of 10,000 characters for their email signatures. This includes all characters in the HTML code as well.

      There isn’t much you can do about this other than reduce the size of your email signature. For example, have less fields and sections.

      Hope this helps! 🙂

        1. Hi Paul,

          The only way to reduce the HTML code is to remove unused fields in the Layout tab. Unfortunately, we cannot reduce the HTML code any more since all the code in there is what makes it compatible across so many email clients. So, if we were to remove some of the code, it would cause issues with other mail clients.

    1. Hi Jess,

      When the signature is copied to the clipboard, that just means it is ready to be pasted somewhere. To get it out, you just need to paste it somewhere using Ctrl + V if you’re on PC or Command + V if you’re on Mac.

  1. Why does the signature look completely different on mobile. Can I make it look the exact same as it does on desktop

    1. Hi Ziggy,

      Email signatures may look slightly different on mobile phones because phones are much smaller devices that use retina displays (and scaling). In addition, the email client app’s on mobile phones are much different to the desktop versions, which means they render HTML differently, too. It is similar to when you open a webpage using Google Chrome vs Internet Explorer. The webpage looks slightly different between the 2 browsers because they render HTML differently.

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