How to Add an Email Signature in Outlook 2021

Step 1:

Once you are ready to set up your email signature, open Outlook. From the menu bar, select File and click on Options.


Step 2:

Click on Mail in the left pane and ensure that “HTML” is selected in the “Compose messages in this format” section in the right pane, then click the Signatures button.


Step 3:

Click New. Type a name for the new signature, and then click OK.

If you just want to change an existing email signature, select the signature you want to edit.


Step 4:

Click in the Edit Signature box and paste (or press CTRL+V) your new or updated email signature.


At the bottom of the window, select if the email signature should automatically appear for new messages and/or replies and forwards.

Click OK on all windows until you are back at the main Outlook window. Click to create a new email and check out your new signature!

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