How to Add an Email Signature in Outlook App on Android

Summary:

Unfortunately, the Outlook App for Android does not support HTML email signatures. Please only use this guide if you’re planning to add a text-based email signature.

Step 1:

Open the Outlook App on your Android device. Tap the menu button from the top left.

Email Signature Outlook Android

Step 2:

Tap the settings gear icon on the bottom left of the menu.

Email Signature Outlook Android

Step 3:

When you’re in the settings menu, tap on the signature section.

Email Signature Outlook Android

Step 4:

Paste your new email signature into the text box provided and then tap the tick in the top right corner to save the signature..

Email Signature Outlook Android

Step 5:

Your email signature is now installed!

11 Replies to “How to Add an Email Signature in Outlook App on Android”

  1. Hi Richard,

    The Outlook app for Android and iPhone doesn’t support HTML email signatures, unfortunately. This means you cannot insert an image into your signature block.

      1. Because unfortunately they leave out what is needed in apps.
        I now use Aquamail. At least i can set up a signature that is the same as my PC signature

        1. Based on your comment I downloaded Aquamail, but when i pass signature it does not show full proper formatting. It doesn’t show pictures and whole block is with dark semi-transparent overlay. What am I missing here? Can you help please?

  2. My signature does not show when replying to or forwarding an email. It only shows when creating a new email. Can someone please assist me with resolving this issue?

    1. Hi Joel,

      When you put in your signature, it should also work for replies and forwards. When replying or forwarding an email, you may need to expand the window in order to see your email signature there. If you don’t expand the window, it doesn’t show you the signature.

      Hope that makes sense.

  3. Any plans of releasing HTML capabilities? If I leave the signature blank, will it default to the HTML version that is created/saved on my desktop?

    This limitation is surprising and disappointing. A non-HTML signature does not comply with my company’s brand guidelines. It’s also an automatic indicator to my recipients that the email was sent from my phone. As a remote worker, sometimes, I don’t want my recipients to know which device I’m currently using. Honestly, remote or not, I don’t want people to have that info, and a non-HTML signature does just that.

    Perhaps, you’re thinking, “Well, only send emails from your laptop, but that’s not how business gets done.”

    1. Hi Patrick,

      At present, there is no indication that Microsoft will add HTML signatures to their Outlook app for Android and iOS. If you leave the signature blank, your email simply won’t have any email signature. It won’t use your desktop version.

      I completely understand its a frustrating limitation, but we have to work with what we’re given. We also would have thought that a product as big as Outlook would have HTML compatibility for their app, but apparently not.

      As for a workaround, some others have suggested using a different mail client which supports HTML signatures, but I am not sure what your company policy is on that.

  4. The Outlook app should synchronize with the signatures setup on outlook.office365.com. Microsoft, if you’re paying attention, please fix this.

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