Email Signatures for Charities


The use of email signatures in charities is to convince recipients that your charity is doing a good thing and that donating is worthwhile. For a charity email signature, you could put in your previous achievements into a banner, such as “Spent $50,000 getting water to children in need” as this makes people feel good about donating when they know it’s going to a special cause. You could also add a “Donate Now” button which takes them to an online donation page. We have a few charity email signature examples below that you could take a look at and decide what works for you. The examples can be used for charities, foundations, philanthropists and non-profit organizations.

What Should Be Included in a Charities Email Signature?

  • Full Name - You should use your full name, including your middle name. Don't use nicknames.
  • Position - The position/job title you hold at your company.
  • Company - The name of your company.
  • Qualifications (optional) - Any qualifications you may have, such as BSc, BEng, CPA, etc. Adding qualifications to your email signature increases your credibility.
  • Company Logo or Photo of Yourself - Make sure the company logo or your photo is good quality and you don't use blurry images. You should also ensure the images are compressed so their size isn't too large.
  • Phone Numbers - Include your mobile/cell as well as your landline number. Use a click-to-call link for all phone numbers.
  • Office Address - Include your office address, or multiple addresses if you have branches. Add a Google Maps link for your address.
  • Website - If you have a website, including it in your email signature is a must! Add a hyperlink to it for easy access.
  • Email Address (optional) - You should include your email address. However, this is optional as your email address is already available to the recipient if you send them an email.
  • Social Media Icons (optional) - Linking to your social pages such as Facebook, LinkedIn, and Twitter.
  • Banner (optional) - This is the perfect opportunity to insert a banner and let your recipients know about any events, promotional sales, discounts, etc.
  • Disclaimer (optional) - Some companies still prefer to use disclaimers as they set some ground rules for the fair use of emails.

Email Signature Examples for Charities

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