How to Add an Email Signature in Outlook 2019

Step 1:

Once you are ready to set up your email signature, open Outlook. From the menu bar, select File and click on Options.

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Step 2:

Click on Mail in the left pane and ensure that “HTML” is selected in the “Compose in this message format” section in the right pane, then click the Signatures button.

Outlook 2013 2

Step 3:

Click New. Type a name for the new signature, and then click OK.

If you just want to change an existing email signature, select the signature you want to edit.

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Step 4:

Click in the Edit Signature box and paste (or press CTRL+V) your new or updated email signature. On the right side of the window, select if the email signature should automatically appear for new messages and/or replies and forwards. Click OK on all windows until you are back at the main Outlook window. Click to create a new email and check out your new signature!

6 Replies to “How to Add an Email Signature in Outlook 2019”

  1. tried to add the new signature to outlook but the curve of the photo isn’t showing up. it’s coming out rectangular. why is that?

    1. Hi Pierce,

      This happens because Outlook is one of the only email clients that doesn’t support the ‘border-radius’ CSS attribute. This is what is needed in order to make the image rounded. There is a warning message in Gimmio that pops up when you try to add rounding to your images.

  2. Hi I’ve tried this but it seems the width has decreased as ‘Kind Regards,’ now is spread over two lines, as is the job title etc. What can I do to remedy this? My previous edit of the same signature (same amount of words etc) didn’t have this issue…
    Appreciate your feedback on this!

    1. Hi Keziah,

      Thanks for your message. It sounds like it might be something to do with the signature width or similar. It may be a bit hard to troubleshoot without knowing a few more details about this issue. Would it be possible to send us an email at along with some screenshots and we will be able to take it from there.

  3. HI – The radio buttons in our signature are linked with respective url e.g. Facebook, Linkedin etc. But when I insert it in my signature pallet of Outlook it merely becomes the icon

    Jayesh Bhadasia

    1. Hi Jayesh,

      Most email clients won’t allow you to click on the links in your own email signature when you’re composing a new message. To click on the links in your own email signature, you will need to hold down Ctrl or Command on your keyboard and then click on the link in your signature. This only happens when composing a new email, and the hyperlink will work correctly when the email is sent.

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