How to Add an Email Signature in Outlook 2019

Step 1:

Once you are ready to set up your email signature, open Outlook. From the menu bar, select File and click on Options.

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Step 2:

Click on Mail in the left pane and ensure that “HTML” is selected in the “Compose in this message format” section in the right pane, then click the Signatures button.

Outlook 2013 2

Step 3:

Click New. Type a name for the new signature, and then click OK.

If you just want to change an existing email signature, select the signature you want to edit.

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Step 4:

Click in the Edit Signature box and paste (or press CTRL+V) your new or updated email signature. On the right side of the window, select if the email signature should automatically appear for new messages and/or replies and forwards. Click OK on all windows until you are back at the main Outlook window. Click to create a new email and check out your new signature!

12 Replies to “How to Add an Email Signature in Outlook 2019”

  1. tried to add the new signature to outlook but the curve of the photo isn’t showing up. it’s coming out rectangular. why is that?

    1. Hi Pierce,

      This happens because Outlook is one of the only email clients that doesn’t support the ‘border-radius’ CSS attribute. This is what is needed in order to make the image rounded. There is a warning message in Gimmio that pops up when you try to add rounding to your images.

  2. Hi I’ve tried this but it seems the width has decreased as ‘Kind Regards,’ now is spread over two lines, as is the job title etc. What can I do to remedy this? My previous edit of the same signature (same amount of words etc) didn’t have this issue…
    Appreciate your feedback on this!

    1. Hi Keziah,

      Thanks for your message. It sounds like it might be something to do with the signature width or similar. It may be a bit hard to troubleshoot without knowing a few more details about this issue. Would it be possible to send us an email at [email protected] along with some screenshots and we will be able to take it from there.

  3. HI – The radio buttons in our signature are linked with respective url e.g. Facebook, Linkedin etc. But when I insert it in my signature pallet of Outlook it merely becomes the icon

    Jayesh Bhadasia

    1. Hi Jayesh,

      Most email clients won’t allow you to click on the links in your own email signature when you’re composing a new message. To click on the links in your own email signature, you will need to hold down Ctrl or Command on your keyboard and then click on the link in your signature. This only happens when composing a new email, and the hyperlink will work correctly when the email is sent.

  4. 1. When I insert the created signature, the hyperlinks all automatically change to the bright blue default hyperlink color (which throws off the color scheme). I know the color is changeable once in the signature builder in Outlook, but asking 200 employees to add that step on their own is probably a catastrophe, so I am hoping to find a way to stop that from happening?

    2. No matter how much space I put between the 4 icons in the GIMMIO builder, the edges are being shaved off once placed into the signature panel in Outlook.

    1. Hi Shawna,

      1. Unfortunately, Outlook (and many other email clients) places a blue hyperlink style on text that is either a website, email, or physical address. Other than putting a “text-decoration:none” property in the HTML on the text in question, which Gimmio automatically does in the HTML code, there isn’t much you can do. Many email clients will just place the blue hyperlink or underline there anyway and won’t follow the instructions in the HTML code that ask it not to display any text decorations (like the blue hyperlinking or underlines).

      2. The edges of the social icons are only shaved off in Outlook when you’re composing a message. When the message is sent to the recipient, the social icons look fine. For example, if you look in your sent items, you’ll notice they look correct. This happens because of the way that Outlook renders HTML messages.

      Hope this helps :)

  5. Hi,
    I’ve used for my signature in Apple Mail and for my clients who use outlook on PCs.

    I gave my clients your instructions for installing the signatures.

    My signature is perfect and doesn’t send the image in the signature as an attachment.

    My clients have the images that are in their signatures send as attachments. Also, the custom social media icons look too large in the signatures of 2 clients, but ok for the other client (all on the same team).

    Have they installed the signatures wrong or are their other issues at play?

    Thank you, Sarah

    1. Hi Sarah,

      Some email clients will send images as attachments. This is particularly common in Outlook for PC. There is a great article we wrote a while ago regarding this issue:

      In regards to the social icons being large, it could be that display scaling could be the cause. In most operating systems, such as Windows or OSX, you can adjust the display scaling. It should be set to 100%. If it’s set any higher, it will make all images on the PC scale up which could be why they are seeing larger icons.

  6. Hello,

    After I updated my email with my signature. I am not able to send emails. I am getting “cannot send this item” from outlook.

    Thanks in advance

  7. The signature looks great in gmail and outlook email clients but on my iPhone in gmail it add lines and looks terrible.

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