How to create an auto reply/out of office in Outlook 2016

How to set up an auto reply/out of office in Microsoft Outlook 2016

Going on a holiday and need your Outlook to automatically reply to any incoming emails? If you wont be attending your emails for some time, it is polite to let people know, so they aren’t waiting for an email back from you. This article will explain how to set up your auto reply in Outlook 2016.

Although this guide is for Outlook 2016, the steps are very similar in Outlook 2019, Outlook 2013, Outlook 2010, Outlook 2007 and Outlook 2003 as well.

Step 1:

Open Outlook.

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Step 2:

Click on File, Automatic Replies button.

outlook-2016-auto-replies

Step 3:

Select the “Send automatic replies” radio button at the top.

Type the message that will be displayed when someone inside your organization sends you an email. You can copy and paste the same message to be displayed for when someone outside of your organization sends you an email. If you prefer, you can have different messages for both of them. For example, you may want to put a more formal message for people that are emailing you from outside of your organization such as clients and customers.

Once finished, click OK and you are done! To turn the auto replies off, simply click the “Turn off” button under Automatic Replies in the File menu.

outlook-2016-auto-replies-box

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