How to Import, Export or Copy Email Signatures from Apple Mail

How-to-Import-Export-or-Copy-Email-Signatures-from-Apple-Mail

In this article, we’ll show you how to export and import your Apple Mail email signature, and also show you the signature location on your hard drive.

When changing computers, most of the time it’s easier to simply copy your email signature from your existing PC rather than create it again from scratch.

It’s not a difficult task, and should only take you a few minutes to migrate your email signatures between 2 Mac PC’s.

Apple Mail Signature Location

The location of your email signatures depends if you’re using iCloud or not.

If you’re using iCloud, your email signatures are located here:

/Library/Mobile Documents/com~apple~mail/Data/MailData/Signatures/

If you’re not using iCloud, your email signatures are located here:

/Library/Mail/V3/MailData/Signatures/

Your email signatures are stored in “.mailsignature” files.

apple-mail-email-signature-location

How to Copy Your Apple Mail Email Signature to Another Computer

This is a really easy and quick way to copy your Apple Mail email signature to another Mac.

If you want to export the actual signature files, please read the next section.

1. Open Apple Mail on your new computer and wait for your mailbox to sync all your emails.

Once your emails are synced, go into your ‘Sent’ folder.

apple-mail-email-signature-sent-folder

2. Find and open an email you have sent previously, which has your email signature in it.

apple-mail-email-signature-sent-signature

3. Select and copy the email signature by pressing Command + C on your keyboard.

Alternatively, you can click on Edit in the top menu and click Copy.

apple-mail-email-signature-select-signature

4. Install your email signature on your new computer using these instructions.

Export Email Signatures from Apple Mail

If you want to export your email signature files so you can keep them for later or import them on another Mac, this is how you do it.

1. Close Apple Mail. Open Finder, click on the Go menu at the top while holding the Option / Alt button on your keyboard.

You will see an option appear called “Library”, click on it.

finder-go-library-macos

2. If you’re using iCloud, navigate to this path: /Library/Mobile Documents/com~apple~mail/Data/MailData/

If you’re not using iCloud, navigate to this path: /Library/Mail/V3/MailData/

Note: The V3 part may look different depending on which version of MacOS you have installed. For example, you might see V2 if you’re running an operating system older than MacOS 10.11 – El Capitan.

3. Copy the whole “Signatures” folder to an external device such as a USB stick or hard drive. These are your email signatures.

Note: Ensure you copy the whole folder, not just the individual “.mailsignature” files inside it. You will need the other files “AccountsMap.plist” and “AllSignatures.plist” for the signatures to work correctly when copied.

apple-mail-email-signature-library-maildata

Import Email Signatures into Apple Mail

To import your email signature files into Apple Mail, follow these steps.

1. On your new Mac, ensure Apple Mail is closed. Plug in your external drive (or USB stick), open Finder and navigate to the location where your email signatures are saved.

Then, copy the “Signatures” folder that you exported earlier.

apple-mail-email-signature-copy

2. If you’re using iCloud, navigate to this path: /Library/Mobile Documents/com~apple~mail/Data/MailData/

If you’re not using iCloud, navigate to this path: /Library/Mail/V3/MailData/

Note: The V3 part may look different depending on which version of MacOS you have installed. For example, you might see V2 if you’re running an operating system older than MacOS 10.11 – El Capitan.

Paste your “Signatures” folder into the MailData folder.

3. Open Apple Mail. Click on Mail from the top menu, Preferences and then click on the Signatures tab.

You will now see your imported signatures there. Make sure you select your new signature in the “Choose Signature” section near the bottom so your imported signature shows up on all new emails.

Compose a new email to ensure your signature is working correctly.

apple-mail-email-signature-signature-properties

2 Replies to “How to Import, Export or Copy Email Signatures from Apple Mail”

  1. Gordan,

    Thanks this was useful.

    You might want to add that sometimes the transfer does not pick up the automatic signature settings (the default signature for each account). It is then necessary to select each account and choose the default signature for each account.

    Geoff

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