Email Signatures for Hostels


Hostels typically send out a lot of emails daily. The types of emails they send are booking confirmations, cancellations, adjustments, invoices and a lot more. Each outgoing email should be treated as a marketing opportunity. Even if you send out 100 emails per day, and only 1 person clicks on your promotional banner, that is 1 more click than if you didn’t have an email signature – and all for no extra effort from you. Email signature banners are ideal for promotions and competitions, so should be used by hostel owners to get maximum exposure. Have a look at our hostel email signature examples below!

What Should Be Included in a Hostels Email Signature?

  • Full Name - You should use your full name, including your middle name. Don't use nicknames.
  • Position - The position/title you hold at your company.
  • Company - The name of your company.
  • Qualifications (optional) - Any qualifications you may have, such as BSc, BEng, CPA etc. Adding qualifications to your email signature increases your credibility.
  • Company Logo or Photo of Yourself - Make sure the company logo or your photo is good quality and not blurry. You should also ensure the images are compressed.
  • Phone Numbers - Include your mobile/cell as well as your landline number. Use a click-to-call link for all phone numbers.
  • Office Address - Include your office address, or multiple addresses if you have branches. Add a Google Maps link for your address.
  • Website - If you have a website, including it in your email signature is a must! Add a hyperlink to it for easy access.
  • Email Address (optional) - You should include your email address. However, this is optional as your email address is already available to the recipient if you are sending them an email.
  • Social Media Icons (optional) - Linking to your social pages such as Facebook, LinkedIn, Twitter.
  • Banner (optional) - This is the perfect opportunity to insert a banner and let your recipients know about an event or function you're having.
  • Disclaimer (optional) - Disclaimers are almost never legally binding or enforceable. However, some companies still prefer to use them since they set a "standard" for the fair use of emails.

Email Signature Examples for Hostels

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